Review, checked October 2026
ShareVault review
A secure room popular in life sciences licensing, with Q&A, SSO and ISO 27001. Quote based with a free trial.
Key points
- Score 7.7/10 (very good), rank 13 of the 16 data rooms we review.
- Price: Quote on request; free trial.
- Investor controls: 4 of 6 (viewer watermarks, view and download rights, activity log, q&a module).
- Security: SOC 2, ISO 27001.
- Best for: life sciences and ip deals.
What ShareVault is
ShareVault, founded in 2003 in the United States, is often used for biotech licensing and IP transactions. It lists Q&A, SSO, watermarking, file-level rights, ISO 27001 and SOC 2.
Pricing is by quote with a free trial.
Suits investors and partners reviewing clinical, patent and licensing files.
How ShareVault scores
ShareVault scores 7.7 out of 10 overall. It is above the field average on diligence workflow, security and compliance. The chart shows each criterion against the average of all 16.
ShareVault: score by criterion
Each criterion out of 10. The red tick is the average of all 16 data rooms.
Strengths and what is missing
- ISO 27001, SOC 2 and SSO
- Q&A and file-level rights
- Life sciences experience
- 2-step login not listed
- No redaction, API or AI tools listed
Where ShareVault fits best
Its strongest positions across our seven investor use-case rankings:
Biotech startups
4 of the 5 must-have features for this use case: view and download rights, viewer watermarks, activity log, q&a module.
#9 of 16, 8.2/10Healthtech and medtech
3 of the 5 must-have features for this use case: view and download rights, activity log, viewer watermarks.
#9 of 16, 8.0/10Deep tech and hardware
4 of the 5 must-have features for this use case: view and download rights, viewer watermarks, activity log, q&a module.
Features
| Feature | ShareVault | What it does for investors |
|---|---|---|
| Q&A module | Listed | Investors ask questions inside the room; your team assigns, answers and publishes them, with a record of every reply. |
| Activity log | Listed | A log of which investor opened, downloaded or printed each file and for how long, ready to export. |
| Viewer watermarks | Listed | Each page shows the viewer's name or email and the time, so a leaked copy traces back to one person. |
| Redaction in the room | Not listed | Black out salaries, customer names or personal data inside the room instead of uploading edited copies. |
| Built-in e-signature | Not listed | Investors sign the NDA or the subscription documents without leaving the platform. |
| Mobile app | Not listed | A native iOS or Android app, on top of the mobile browser view most rooms offer. |
| Public API | Not listed | A documented interface to create rooms, sync users and pull activity into a CRM or a fund system. |
| Single sign-on | Listed | Your team signs in with company credentials through an identity provider such as Okta or Entra ID. |
| 2-step login | Not listed | A second login step (a code or an app) for admins and investors. |
| Bulk upload | Listed | Drag a whole folder tree into the room and keep its structure and numbering. |
| View and download rights | Listed | Per-file rules for view, print and download, including view-only access that can be withdrawn. |
| AI help | Not listed | Machine help listed by the vendor, such as auto-indexing, document summaries, search or drafting Q&A answers. |
ShareVault against the field
Number of reviewed data rooms that list the feature. Yellow bars: features ShareVault lists.
ShareVault pricing
ShareVault does not publish a price and quotes per project, usually on the number of users, the data volume and how long the room stays open. Ask for the full price in writing, including overage and archive fees. Free trial.
Estimate the cost of ShareVault for your deal
Pick your project, team size and how long the room stays open.
| Data room | Pricing | Total for the period |
|---|---|---|
 Citrix ShareFile | Flat | $165 |
 Digify | Flat | $360 |
 Ellty | Flat | $447 |
 DocSend | Per user | $675 |
 SecureDocs | Flat | $750 |
 CapLinked | Flat | $897 |
 iDeals | Estimate | ~$2,700 to $7,500 |
 Datasite | Estimate | ~$2,700 to $7,500 |
 Ansarada | Estimate | ~$2,700 to $7,500 |
 Firmex | Estimate | ~$2,700 to $7,500 |
 Drooms | Estimate | ~$2,700 to $7,500 |
 Intralinks | Estimate | ~$2,700 to $7,500 |
 SmartRoom | Estimate | ~$2,700 to $7,500 |
 DealRoom | Estimate | ~$2,700 to $7,500 |
| ShareVault | Estimate | ~$2,700 to $7,500 |
 Venue by DFIN | Estimate | ~$2,700 to $7,500 |
Flat and per-user totals use each vendor's published entry price. "Estimate" rows do not publish a price; the range is our market band for the project you picked, not a quote from that vendor. All prices in USD, indicative, before tax.
Security and compliance
ShareVault lists SOC 2, ISO 27001. 2-step login is not listed in our facts file. Single sign-on is available for your own team. Files can be watermarked with the viewer's details and set to view-only.
Investor controls not listed: 2-step login, redaction in the room.
Setup and support
Trial plus vendor support. Speed-to-launch score: 7.2/10 (average 8.1).
Check during your trial or demo
- Invite a colleague as an investor and confirm they cannot download a view-only file.
- Open a document as that investor and check the watermark shows their name and the time.
- Export the activity log and see if it shows page-level views.
- Post a question as an investor and route it to an expert on your side.
- Ask for the price of your exact project in writing, including what happens after the term.
ShareVault alternatives
ShareVault FAQ
How much does ShareVault cost?
ShareVault does not publish a price; it quotes per project. As a guide, quote-only rooms usually cost $900 to $2,500 a month for a Series A round and more for a buyout or auction.
Does ShareVault have a free trial?
Yes, ShareVault lists a free trial.
Is ShareVault secure enough for institutional investors?
ShareVault lists SOC 2, ISO 27001. ISO 27001 covers most institutional security questionnaires.
Does ShareVault have a Q&A module?
Yes. Investors can ask questions inside the room, and your team can assign, answer and publish them with a full record.
What are the best ShareVault alternatives?
The closest alternatives by use and score are SmartRoom, Intralinks, SecureDocs. See the full ranking for all 16.